Todoist Review Review

Todoist Features — What's Inside The App

Todoist packs a surprising amount of productivity machinery into one of the simplest-looking interfaces in the task manager category. You get Smart Quick Add with natural-language parsing in 10 languages, projects with sections and sub-tasks up to 5 levels deep, 4 priority levels, unlimited labels, saved filter views, board and calendar views, recurring tasks with flexible rules, reminders (time + location-based), comments and file attachments, task templates, activity history, the Karma gamification layer, the 2025 AI assistant, Ramble voice capture, team collaboration in shared projects, and 80+ integrations including Google Calendar, Outlook, Slack, Zapier, IFTTT, Alexa, and Siri Shortcuts. Pricing scales from a Free tier (5 projects, 5 collaborators) through Pro ($5/month annual after the December 2025 raise) and Business ($8/user/month annual) for teams. For any solo founder, creator, or small team that wants an inbox that captures everything and intelligently enforces follow-through, Todoist remains the gold-standard benchmark.

✅ Smart Quick Add with natural-language parsing in 10 languages ✅ Projects, sections, sub-tasks (5-level nesting) ✅ 4 priority levels, unlimited labels, saved filter views ✅ Recurring tasks with flexible rules ("every 2nd Monday", "last weekday") ✅ List, Board (Kanban) and Calendar views ✅ Time-based and location-based reminders ✅ Karma gamification, productivity trends and goal streaks ✅ 2025 AI assistant: prioritization, smart scheduling, blocker detection ✅ Ramble voice capture for hands-free task entry ✅ Comments, file attachments, task templates, activity history ✅ 80+ integrations (Google Calendar, Slack, Zapier, IFTTT, Alexa, Siri) ✅ Free tier (5 projects), Pro $5/mo, Business $8/user/mo after Dec 2025 raise ✅ 15+ platform sync: iOS, Android, macOS, Windows, Linux, Watch, web

Todoist offers three pricing tiers including a free plan capped at 5 projects. Annual billing saves up to 28% versus monthly, and prices increased modestly in late 2025 but remain among the most affordable in productivity software.

• Free: $0 forever — 5 active projects, 5 collaborators per project, 1 week activity history, basic task management, mobile/desktop/web apps, browser extension, email integration
• Pro: $5/month (annual, $60/year) or $7/month (monthly) — 300 active projects, 25 collaborators/project, reminders, AI Assistant, file attachments (100 MB), themes, automatic backups, advanced filters, calendar feed
• Business: $6/user/month (annual) or $8/user/month (monthly) — 500 active team projects, calendar layout, shared workspace, granular activity log, shared templates, roles & permissions, centralized billing, priority support

All plans include unlimited tasks, sub-tasks, recurring dates, due dates, labels, and natural language input. Free trials available on Pro and Business plans (no credit card required). Educational discount (50% off) is available for students/teachers with valid .edu email — check Todoist.com/students for details.

Todoist Pricing — What Changed After The December 2025 Raise?

Todoist has historically been one of the most affordable productivity apps on the market, and even after its December 2025 price increase (Pro monthly up ~40%, annual up ~25%), it remains dramatically cheaper than Notion, ClickUp, or Asana for the solo workflow. Todoist uses a three-tier pricing structure — Free, Pro, and Business. The Free plan ($0/month) ships 5 active projects, 5 collaborators per project, 3 filter views, Smart Quick Add with natural-language parsing, basic reminders, Ramble voice capture, and full cross-device sync. For light personal task management it is genuinely enough — and many long-time Todoist users stay on Free for years. The Pro plan now lands around $5/month billed annually (or $6/month monthly) after the December 2025 adjustment. It unlocks 300 active projects, 25 collaborators per project, 150 filter views, unlimited labels, calendar layout, reminders (time and location), AI assistant, themes, 1GB file uploads, and priority support. For any solo knowledge worker, the Pro tier pays for itself in capture and planning time. The Business plan starts at $8/user/month (annual) or $10/user/month (monthly) and adds team workspaces, admin controls, centralized billing, team templates, shared filters and labels, role-based permissions, and team activity log. For teams under 25, Todoist Business is a genuinely lighter-weight alternative to Asana Basic or ClickUp Unlimited at a fraction of the price. Compared to Things 3 (one-time $49.99 on each platform but no sync outside Apple ecosystem), TickTick ($3.99/month but weaker natural-language parsing and less polished mobile), and Notion ($10/month but not a dedicated task manager), Todoist Pro remains one of the best value-per-dollar productivity subscriptions. The free tier gives you 30 days to validate the workflow before any upgrade, and Doist (the makers of Todoist) have never had a data breach or ownership change in 15+ years of operation.