DeskTime Review Review
4.5/5 on G2 (391 verified reviews)
DeskTime Review
★★★★★★★★★★4.5
4.5/5 on G2 (391 verified reviews)
EASE OF USE4.5
VALUE FOR MONEY4.4
CUSTOMER SUPPORT4.3
FUNCTIONALITY4.4
DeskTime Review
DeskTime is an automatic time tracking and productivity platform used by 20,000+ teams worldwide. It silently records when you start work, what apps and websites you use, and how productive each block of time is — without the manual stopwatch.
Below is an in-depth, hands-on review of DeskTime's features, pricing, real user feedback, screenshots-with-blur, Private Time mode, project tracking, and the best alternatives like Toggl Track, Hubstaff, and Clockify.
Pros
- Automatic time tracking that requires no manual input from employees
- Productivity categorisation highlights focus vs. distraction apps out of the box
- Built-in Pomodoro timer and Private Time keep wellness and privacy in balance
- Generous free plan for solo professionals and teams evaluating productivity tools
- Transparent per-user pricing starting at just a few dollars per seat per month
- Project and task tracking with billable-hour reports and invoicing-ready exports
- 40+ integrations (Trello, Asana, Jira, Google Calendar, Zapier) plus REST API
Cons
- Advanced features like screenshots and shift scheduling require higher tiers
- Mobile app is useful for check-ins but less powerful than the desktop client
- Heavy remote-first teams may prefer Hubstaff's GPS/location tracking
- Reporting UI, while clean, has fewer custom dashboards than enterprise tools
- Fully automatic time tracking — no manual start/stop required
- Productivity scoring across apps and websites with customisable categories
- Built-in Pomodoro timer with configurable work and break intervals
- Optional screenshots with auto-blur for privacy-sensitive content
- Project and task time tracking for accurate client billing and invoicing
- Attendance, shift scheduling, absence calendar, and leave approvals
- Private Time mode lets employees pause tracking for personal tasks
- 40+ integrations (Trello, Asana, Jira, Zapier, Google Calendar, Outlook)
- Public REST API for custom dashboards and payroll-system exports
- Offline time tracking syncs automatically when devices reconnect
- Native apps for Windows, macOS, Linux, iOS, and Android
DeskTime Pricing Plans
Lite — Free
1 user, automatic time tracking
Pro — $7/user/month annual ($9 monthly)
URL/app tracking, projects
Premium — $10/user/month annual ($12 monthly)
screenshots, scheduling
Enterprise — $20/user/month annual ($24 monthly)
unlimited projects, API
14-day free trial on every plan
Annual billing saves about 20%
URL & app tracking, productivity calculation on every paid plan
Custom reports and integrations on Premium and Enterprise
DeskTime offers a four-tier pricing model designed for teams of all sizes, with significant discounts on annual billing. A free tier is available for individual users, and a 14-day free trial covers all paid plans.
- DeskTime Lite (Free): 1 user only — automatic time tracking, URL & app tracking, and a basic productivity report
- Pro: $7/user/month monthly or $6.42/user/month annually — adds productivity calculation, project tracking, idle time, and integrations
- Premium: $10/user/month monthly or $9.17/user/month annually — adds screenshots, absence management, shift scheduling, and offline time approval
- Enterprise: $20/user/month monthly or $18.33/user/month annually — adds custom API, IP restrictions, personal account manager, and unlimited projects
DeskTime User Reviews
Verified G2, Capterra, and TrustRadius reviews from DeskTime admins, agency owners, freelancers, and remote managers. The platform consistently ranks among the easiest-to-use time tracking tools for distributed teams.
What real users say
Agency Operations Lead • Apr 2026
We switched from manual timesheets to DeskTime across a 28-person hybrid agency and saved 6+ hours a week on reporting. The automatic categorisation is surprisingly accurate, and Private Time keeps designers happy when they step away for personal calls. Billable-hour exports flow straight into QuickBooks with a Zapier recipe. The Pomodoro timer has become a cultural favourite for our deep-work Fridays.
EASE OF USE5.0
VALUE FOR MONEY5.0
CUSTOMER SUPPORT4.0
FUNCTIONALITY5.0
Top DeskTime Alternatives
If DeskTime is not the right fit, the top 2026 time-tracking alternatives are:
Time Doctor
Detailed productivity and time tracking.
Hubstaff
Time tracking with GPS and payroll.
Toggl Track
Simple, flexible time tracking.
Clockify
Free, unlimited time tracking.
DeskTime FAQs
Common questions about DeskTime pricing, privacy, screenshots, integrations, and how it compares to Toggl, Hubstaff, and Time Doctor.
How much does DeskTime cost?+
DeskTime offers a free Lite plan for one user, plus paid tiers starting at roughly $7/user/month (Pro) and higher tiers for Premium and Enterprise that unlock screenshots, shift scheduling, and billing features. Annual billing typically saves around 10%.
Is DeskTime free?+
Yes. DeskTime Lite is free forever for a single user and includes automatic time tracking, URL and app tracking, and the Pomodoro timer. It is a good way to test the core experience before inviting your team to a paid plan.
Does DeskTime take screenshots?+
Screenshots are optional and disabled by default. Admins can enable them per team and choose the capture frequency. DeskTime also offers an auto-blur option so sensitive information like client data or personal messages is never clearly visible.
Does DeskTime support project and billable tracking?+
Yes. You can create projects and tasks, log time against them manually or automatically, and export billable-hour reports for invoicing. Integrations with QuickBooks, FreshBooks, and Zapier automate accounting workflows.
What is Private Time in DeskTime?+
Private Time lets employees temporarily pause tracking for personal tasks such as doctor appointments or banking. Screenshots and URL tracking do not run during Private Time, preserving privacy while keeping the rest of the workday transparent.
Does DeskTime work offline?+
Yes. The DeskTime desktop client continues tracking when you are offline and syncs data back to the cloud as soon as your device reconnects. Useful for teams that travel or operate in areas with unreliable internet.
Which integrations does DeskTime support?+
DeskTime connects with 40+ tools including Trello, Asana, Jira, Basecamp, GitLab, Google Calendar, Outlook Calendar, Zapier, QuickBooks, and Xero. There is also a public REST API for custom dashboards and payroll integrations.
Is there a DeskTime mobile app?+
Yes. DeskTime has iOS and Android apps that let users start/stop tracking, log manual entries, and view personal stats on the go. Admins and managers can also review reports and approve absence requests from mobile.
Is DeskTime GDPR compliant?+
Yes. DeskTime is GDPR compliant and offers EU data hosting, role-based permissions, and granular privacy controls (including screenshot blur and Private Time) so admins can balance visibility with employee privacy.
Who is DeskTime best for?+
DeskTime is a strong fit for agencies, remote-first SaaS teams, consultancies, freelancers, and any SMB that needs automatic time tracking plus productivity analytics without heavyweight employee monitoring.
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